Administrative Coordinator

Job ID: 111735
Location: Grapevine, Texas  [On-Site]
Category: Other
Employment Type: Contract
Date Added: 01/09/2026
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Job Title: Administrative Coordinator (Part-Time)

Position Overview:
We are seeking a detail-oriented Operations & Accounting Administrative Coordinator to support leadership team by managing day-to-day administrative and accounting-related tasks. This role exists to free senior leaders from routine operational work so they can remain focused on high-level priorities.

Key Responsibilities:

  • Administrative Support:

    • Sending out digital signature documents via DocuSign
    • Managing departmental accounting tasks: reviewing transactions, deposits, and processing invoices
    • Submitting purchase orders (POs), reclassifications, and accrual entries
    • Coordinating parts procurement through our ordering system
    • Liaising with the uniform supplier for order placement and invoice payments
    • Purchasing equipment and machinery from dealerships, ensuring best pricing and specifications
    • Arranging catering services for departmental events
    • Coordinating and organizing department events and meetings
    • Handling mailroom duties, including distributing mail and packages

  • Testing Responsibilities (if applicable):

    • Assisting in quality assurance and product testing as needed (clarify if required)

Work Schedule:
This is a part-time onsite position with the following upcoming time blocks:

  • Tuesday: 3:00 PM – 5:00 PM
  • Wednesday: 9:00 AM – 12:00 PM
  • Friday: 2:30 PM – 4:00 PM

Qualifications:

  • Proven experience in administrative roles or office support
  • Strong organizational and multitasking skills
  • Proficiency with digital tools such as DocuSign, Excel, and purchasing systems
  • Excellent communication and interpersonal skills
  • Ability to work independently and prioritize tasks effectively
  • Previous experience with accounting or procurement is a plus

Benefits & Opportunities:

  • Gain hands-on experience supporting a dynamic department at a reputable company
  • Flexible part-time schedule with specific time slots
  • Opportunities to develop skills in administrative and operational functions
  • Supportive work environment with potential for future growth

Pay Rate: $20.00 – $30.00 Hourly

If you are a dependable professional looking to contribute to a thriving team, we encourage you to apply!

About GDH:
At GDH, we believe in the power of people and the importance of caring. Our culture statement, “We care about people,” isn’t just a tagline – it’s the core of everything we do. GDH is a premier staffing and talent solutions company dedicated to helping businesses find the best talent and assisting job seekers in finding their dream jobs.

Who We Are:
GDH, founded in 2001, has grown into a leader in providing staffing solutions across various industries. We specialize in IT across several sectors, connecting top talent with leading enterprises. As a Best of Staffing firm recognized for excellence in client, employee, talent, and women’s services, we pride ourselves on our commitment to quality and service.

GDH Benefits

GDH offers a range of employee benefits that are designed to promote well-being and help maintain a healthy work-life balance. These comprehensive benefits cover various aspects of an employee’s life and aim to enhance their overall experience with the company. Our health benefits include three medical insurance options with access to KISx Card, Zero Card, and HealthJoy concierge services. Other plan offerings include dental, vision, life, disability, supplemental insurance, and pet insurance plans. Enjoy additional perks like holiday pay, 401(k) plan, direct deposit, an employee referral program, work-life balance benefits, a Wellbeats membership, a discounted gym membership program, and more!  For more detailed information on benefits, please go to GDH’s website under the tab for candidates.

GDH provides equal employment opportunities (EEO) to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, gender, sex (including pregnancy), sexual orientation, gender identity, national origin, age, disability, genetic information, marital status, ancestry, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable federal, state, and local laws. Applicants with disabilities who require an accommodation or assistance in applying and/or for interviewing, please contact our HR Department.

Please visit our notice of collection for California applicants.

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