Procurement Coordinator

Job Title: Procurement Coordinator

Overview:

Join our dynamic supply chain team as a Procurement Coordinator, where you’ll play a pivotal role in ensuring the seamless flow of materials and invoice processing. This position offers an excellent opportunity to develop expertise in procurement operations, vendor management, and process improvements within a collaborative environment committed to excellence.

Key Responsibilities:

Expediting Purchase Orders & Monitoring Delivery Performance

• Proactively track open purchase order lines using supply chain dashboards and reports to ensure timely delivery of materials.
• Analyze and compare promised versus actual delivery dates, identifying potential delays early.
• Engage with vendors via phone and email to expedite shipments and resolve delivery issues.
• Maintain comprehensive records of each expediting activity, including vendor feedback, delivery statuses, and reasons for delays.
• Collaborate closely with buyers, project managers, and warehouse teams to resolve order issues and keep all stakeholders informed.
• Utilize automated tools, work queues, and prioritization methods to manage critical materials and ensure accurate tracking from order placement to receipt.
• Generate and analyze key metrics such as on-time delivery rates, vendor performance, and frequency of delivery changes to support continuous improvement.

Invoice Hold Resolution & Payment Facilitation

• Review and resolve invoice holds tied to purchase orders, including issues related to PO resolution, quantity discrepancies, or received goods.
• Work closely with Accounts Payable, procurement team members, and receiving departments to facilitate accurate matching, generate receipts, and initiate change orders when necessary.
• Communicate proactively with vendors and internal stakeholders to clarify discrepancies and ensure the prompt processing of invoices.
• Document all actions taken to resolve invoice holds and follow up to confirm payments are processed efficiently.
• Stay informed about common invoice hold types, troubleshooting steps, and resolution procedures.
• Provide targeted training to end-users on proper invoicing and receiving practices to improve compliance and reduce holds.
• Support monthly accrual reviews in collaboration with Receipt Accounting to ensure accurate financial reporting.

Process Improvement & Compliance

• Participate actively in continuous improvement initiatives to optimize expediting and invoice reconciliation workflows.
• Ensure compliance with procurement policies, internal controls, and audit standards.
• Assist in developing, updating, and maintaining documentation and training materials related to procurement and invoice processes.

Qualifications & Skills:

• Bachelor’s degree preferred in Business Administration, Information Technology, or related fields.
• 3-5 years of experience in supply chain, procurement, or accounts payable is highly desirable.
• Exceptional organizational, communication, and interpersonal skills.
• Ability to analyze data, identify issues, and prioritize tasks effectively in a fast-paced environment.
• Proficiency with procurement systems and ERP platforms such as Oracle, Power BI, SharePoint, or similar tools.
• Strong problem-solving skills with keen attention to detail and process accuracy.

What We Offer:

• Opportunities for professional growth and career advancement in procurement and supply chain management.
• Exposure to a collaborative, innovative environment with a focus on process excellence.
• Competitive compensation package and benefits.
• Training and development programs to enhance your skills and knowledge.

Rate: $20.00 – $28.00 Hourly