Vendor Coordination / Contract Specialist

Role Summary

This position supports acquisition and contract management activities within a regulated environment. The role coordinates procurement processes, supports contractor onboarding, maintains acquisition documentation, and collaborates with procurement, technical, and vendor stakeholders throughout the contract lifecycle.

Responsibilities

• Develop, organize, and maintain acquisition packages, including Statements of Work (SOWs), Performance Work Statements (PWSs), and Independent Government Cost Estimates (IGCEs).
• Coordinate with procurement teams and external organizations to support acquisition requirements and activities.
• Support contractor onboarding activities, including required documentation, background investigation processes, credentialing, and system access coordination.
• Serve as a point of contact for vendors and internal technical teams, clarifying administrative requirements and tracking contract deliverables.
• Maintain accurate contract documentation, track funding and expenditures, and support adherence to applicable acquisition policies and procedures.
• Support contract lifecycle management, including milestone tracking, deliverables, schedules, and status reporting.
• Conduct market research and prepare supporting documentation for procurement activities.
• Collaborate with cross-functional teams to coordinate procurement, contracting, and onboarding activities.
• Maintain documentation in accordance with established regulatory and contract management requirements.
• Maintain knowledge of applicable acquisition policies, procedures, and procurement practices.

Qualifications

• 6 to 9 years of relevant experience supporting acquisitions, procurement, contract management, or related activities.
• Experience preparing and coordinating acquisition packages and supporting documentation.
• Experience supporting contractor onboarding, credentialing, access provisioning, or related administrative processes.
• Knowledge of acquisition and procurement processes, including the Federal Acquisition Regulation (FAR) or comparable regulatory requirements.
• Strong organizational and project coordination skills with experience managing multiple contract milestones, deliverables, and schedules.
• Strong written and verbal communication skills with the ability to collaborate effectively with procurement teams, vendors, technical teams, and other stakeholders.
• Ability to work effectively in a hybrid work environment.
• Active Public Trust clearance required.
• Familiarity with procurement platforms and resources such as GSA eBuy, SAM.gov, or comparable tools is preferred.
• Familiarity with Agile software environments and translating technical or software requirements into acquisition documentation is preferred.
• Relevant education, training, certifications, or equivalent practical experience.

Publishing Pay Range: $70,000.00 – $86,000.00 Annually

This position offers a hybrid schedule, with time split between the office and remote work.