Administrative Assistant
Job ID: 108874
Location: McLean, VA [Flex]
Salary: $36.22 - 39.86 USD Hourly
Category: PMO/BA
Employment Type: Direct Hire
GDH Consulting is hiring a highly skilled and motivated Administrative Assistant position for our client, to provide comprehensive administrative and liaison support. This role requires strong organizational and communication skills. The Administrative Assistant is responsible for a wide range of administrative tasks, including correspondence management, travel arrangements, office logistics, supply inventory, and coordination of meetings.
- Provide administrative and liaison support to government management and other staff.
- Serve as the Special Assistant and acting as the principal point of contact/liaison with the bureau's Office of the Assistant Secretary.
- Coordinate administrative tasks such as travel arrangements, office logistics, supply inventory, and other special administrative support as required.
- Manage incoming/outgoing correspondence, including reviewing, distributing, and maintaining related office files.
- Assist with coordinating meetings, scheduling conference rooms, monitoring staff leave, ordering supplies, and other administrative duties.
- Monitor internal tasks, deadlines, and deliverables in collaboration with Special Assistants.
- Maintain office calendar, arrange appointments, and prepare meeting briefs and briefing materials.
- Serve as T&A administrator, prepare and maintain T&A reports, and monitor office leave schedule.
- Support the operational efficiency of automation equipment and coordinate IT support for conferences and events.
- Develop and update standard operating procedures related to office administration.
- Coordinate badge access for EAP employees.
- Assist with GSD Tracker/Ariba requests, Rhythmyx updates, and evaluations process via GEMS.
- Serve as SharePoint site expert, improving accessibility, archives, and functionality.
- Provide coordination and quality control for communications within the office and with external stakeholders.
- Contribute to program development, administrative policies, and processes.
- Utilize independent judgment in researching regulations and guidelines to improve organizational efficiency and program effectiveness.
- Provide support services for passport/visa program and escort personnel as required.
- Perform other job-related duties as assigned.
Experience, Education, Skills, Abilities requested:
- High school diploma or equivalent; associate’s or bachelor’s degree preferred.
- 6 to 9 years of general office experience or an equivalent combination of education and general office experience.
- At least one year of experience with E2
- Booking trips of various complexity, handling and assisting with trip vouchers.
- Arranging trips for 10 or more people
- Knowledge of State Department travel policy.
- At least one year of experience with procuring supplies via ILMS/ARIBA.
- Ability to manage multiple tasks, coordinate activities, and work well in a multi-cultural team environment.
- Strong organizational, communication, and interpersonal skills.
- Ability to work independently, assess priorities, and manage daily coordination of details.
- Experience and proficiency in Department of State software and systems preferred but not required.
- Basic computer skills (Microsoft Office suite).
- Active Secret clearance required
- Must pass pre-employment qualifications of our client who is a federal integrator
About GDH:
At GDH, we believe in the power of people and the importance of caring. Our culture statement, “We care about people,” isn't just a tagline – it's the core of everything we do. GDH is a premier staffing and talent solutions company dedicated to helping businesses find the best talent and assisting job seekers in finding their dream jobs.
Who We Are:
GDH, founded in 2001, has grown into a leader in providing staffing solutions across various industries. We specialize in IT across several sectors, connecting top talent with leading enterprises. As a Best of Staffing firm recognized for excellence in client, employee, talent, and women's services, we pride ourselves on our commitment to quality and service.
Benefits of Working for GDH:
- Professional Development
- Competitive pay
- Full health insurance
- 401k Plan
- Holiday Pay
- Gym Membership Reimbursement
- Weekly Paycheck & Direct Deposit
- & More!
